Main Features
• You don’t have to spend hours reading through individual reports to find out what needs fixing.
• You don’t have to waste time working out who is responsible for fixing each one.
• You don’t have the headache of contacting each of those people.
• You don’t have the hassle of explaining what needs to be done, or whereabouts the issue is.
• You don’t have to waste time chasing up people to make sure they’ve fixed their issues.
• You don’t have to trawl through each report to sign off the issues as they’re fixed.
• You don’t have to spend hours collating progress reports for senior management.
Report Features
• Unlimited colour coded report types with definable life spans.
• Simple question and answer method for conducting surveys.
• Standard paragraph set for each question detailing likely issues within a particular topic.
• Unlimited categories to allocate paragraphs to.
• Set suggested severity and likelihood for each paragraph.
• Set a budget cost to rectify the issue identified for each paragraph.
• Assign responsibility for each category to an individual.
• Drag any item from one group to another.
• Reorder items within its group.
• Sign off each question set as complete before it can be used.
• Built in spellchecker.
• Allow additional paragraphs to detail non-standard issues or to gather specific information.
• Print out questions and standard paragraphs for review.
• Customised overall risk rating matrix for each report type.
Building Features
• Set up each building’s details (you can add an unlimited number of buildings).
• Optionally set up details of the floors in each building, and detail the rooms on each floor.
• Set up your organisation wide departments or tenants and allocate them to each room.
• Set up groups for buildings to reflect regional managers’ responsibilities.
• Building list always shows current state for each report type.
Users and User Account Features
• Unlimited number of user account types.
• Administrator function.
• Customise access for each account type.
• Options for each account type to create or sign off reports or review those created by others.
• Unlimited number of users.
• Secure log in for all users
• Restrict users to certain report types.
• Assign individuals responsible for buildings, groups of buildings, departments or categories.
Survey Features
• Enter survey findings directly into a tablet PC.
• No direct access to your network required.
• Only amend the answer set for those questions where you find issues.
• Assessor selects any and all paragraphs relevant.
• Can amend the suggested severity and likelihood.
• Add new paragraphs if necessary.
• Unlimited locations for each paragraph (room / department).
• Upload photo of issue as supporting evidence.
• Sign off each section of the report as he goes.
• Upload associated documents to the report with expiry dates where relevant.
• Synchronise the report with the main server
Report Publication Features
• Triggers an email to the person allocated to review the report.
• On publication, triggers a notification email to a distribution list.
• Print final report in hard copy or .pdf.
• All issues automatically allocated to the person responsible.
• Automatic email sent to each listing the issues and the due date.
• Weekly update emails of issues, highlighting any that are overdue or are due soon.
Remedial Action Features
• Responsible persons can log into the system and update their own issues.
• Issues can have 4 statuses. Unallocated, Allocated, In Progress and Complete.
• Upload ‘after’ photo to prove that the issue has been corrected (all common image formats).
• Live report always shows current state of issues.
• Completed issues move to the archive section, including the ‘after’ photo.
• Overdue issues are escalated to the administrator.
Management Analysis of Outstanding Actions
• Management Analysis screen to see an overview of all your own outstanding actions.
• View analysis by building, by category, by question, by paragraph or by department.
• Drill down to view specific information.
• Financial analysis screen for budget cost of rectification by time periods.
• View number of issues due by time period.
• Export information to Excel for further analysis.
• Administrator reports on the current state of outstanding issues.
Alert Emails
• When reports are nearing expiry.
• When associated documents are nearing expiry.
• When a report is published.
• When new issues are released.
• When issues become overdue.